Gone are the times of struggling with the issues of faxing or emailing documents. The predominant means of file storage and sharing nowadays, although it has taken time to go fully mainstream, is cloud storage. Yes, cloud storage has both pros and cons; however, let us consider the benefits.
Cloud storage allows for remote storage and accessing of data. It is user-friendly and offers accessibility. There are advanced security features to protect data. It is cost-effective and allows for multiple users to access the data, making for convenient sharing. It also aids in autonomy.
Cloud storage is a marvel of internet-age technology that offers convenience and efficiency in data storage and retrieval. There are also countless storage service providers on the market, and all you need to be able to connect with the cloud is an internet connection. So let us examine what is so appealing about cloud storage.
1. It Is User-Friendly And Offers Accessibility
Most cloud services out there have easy-to-use interfaces, and there are wonderfully practical features such as drag and drop. Thanks to their incredibly simple interfaces, one does not need to have expert knowledge, and learning the ropes is easy and seamless.
You can access files in a manner that you would not ordinarily be able to. For instance, if you upload a file from one computer, but later find yourself working on a different device, you can easily access the data and continue working on it. All you will need to have to retrieve it is an internet connection.
The files, however, can only be accessed by those who are verified users, and they can obtain access at any time and from anywhere. Now that we are increasingly entering a space where more and more people are working remotely, cloud storage is essential.
2. Cloud Storage Offers Advanced Security Features
The argument can be made that security and privacy can become an issue whenever the internet is used to store, transfer, or retrieve data. However, with that being said, high-quality cloud storage services that are advanced ensure that the data is encrypted and that only authorized users can access the files in question.
Not only is ensuring against unauthorized access an issue, but there is also the matter of ransomware (or malware) that is destructive software that can infect computer systems and delete or corrupt files. That is why it is important to opt for a provider that offers top security against virus software.
3. Cloud Storage Is Cost-Effective
Cloud storage is the outsourcing of data storage, and thus, by using online data storage, a company or business can reduce the expenses of their internal resources. The company does not need to have labor to clean, organize and worry about removing duplicated or deteriorated data.
All the inner power and support needed to manage data storage internally is done away with, and it is all taken on by the vendor who services you. There are obviously fees involved, though, and these usually start with a monthly or annual fee for the base storage, and after that, there are extra purchasable services.
These services include the likes of extra storage, if you find that the standard amount is insufficient for your needs. Another feature you may request is to have backups for all your files. And finally, archive storage is something that companies that need to retain certain data for extensive periods may need.
4. It Is A Convenient Means Of File Sharing
As far as I am aware, there is no single cloud storage service that does not provide a file-sharing feature. Even the most basic of cloud storage seems to offer this feature, and it makes it incredibly easy to share documents with other authorized individuals.
There are also different levels of sharing of one’s files. You can allow others to gain access to a copy of the files, or you can have it so that they may only view the records, but are unable to download or modify the files. This feature is also not limited to single users but can involve multiple individuals.
Unfortunately, there is another element that only a few vendors offer, and that is cross-platform file sharing. This is a more advanced solution and allows third parties to create cross-platform networks by integrating their systems. This is particularly useful when you have big supply chains involved that need to share information.
5. Cloud Storage Aids In Autonomy
Cloud storage is a time-saver, and it allows certain tasks to be automated, which would otherwise require additional time and effort. With cloud storage, you can save the data while still working on it, allowing you to work between different systems.
You no longer need to gather the files and information and organize it manually. This ultimately ensures that time is not wasted on trivial processes and allows you to focus on the task at hand. Additionally, due to the autonomous nature of cloud storage, it aids in the elimination of duplicates and helps with data accuracy.
Another benefit to cloud storage and its autonomy is its ability to aid in compliance with regulations. If you are a business owner, you are aware that there are industry restrictions and compliances that need to be met when processing data. Cloud storage is thus a handy tool that helps one to avoid legal repercussions.
Although cloud storage means that anyone who is authorized can access the stored data, it also ensures that one person’s activities on the cloud do not tamper with those of another. So if you are hoping to store or retrieve a file, it will not affect the ongoing task of someone else.
Making the change from stepping out of the comfort of local disk to cloud storage is not an easy transition for all of us. However, it is a reality taking place, and with each passing day, it is becoming more commonplace. There are many benefits to cloud storage, though, in addition to those we have mentioned.
Yes, there are drawbacks to the service too, but there are means to manage these, and if one is not entirely comfortable with migrating entirely, you could use both local and cloud storage. If you are hesitant towards this service, I hope I’ve given you something to think about and that you will consider taking that leap.